Point of Sale Software

Here are some Articles from the Blog Subject - Accountancy -

Navigating the Xero Price Rise

POS SOFTWARE

The Importance of Accounting Software in Retail

Handling your accounting effectively is vital for store success. Accounting software programs perform critical functions in tracking expenses, invoicing, payroll, and ensuring compliance with tax guidelines.  Today, with the ATO requirements for payroll, it has become a necessity for a business to have such software.

Xero is one of the most popular options among Australian retailers, mainly because of its comprehensive capabilities and cloud interface.

However, for some reason, Xero's recent price increase has raised many complaints, with several wondering about the platform's affordability. I am not sure why this year, as it was last year that the big price rise occurred, yet last year I heard nothing, and today I hear much. Maybe it's been the straw that broke the camel's back for some.

Xero price increase

I decided to investigate, so I went to the Xero website and decided to work on the Premium 5 plan, which is the most popular with my clients. I then used this website to convert the figures into 2024 dollars. 

Xero pricing from 2021

Then, I made a column for price rise in percentage.

Xero gragh of price increase

Check the above graph to provide a clearer view of these rate hikes. While the growth from 2021 to 2022 is less than inflation, there was a big leap of 15.44% in 2023. For some reason, this did not raise eyebrows amongst my clients, but in 2024, when faced with another 4.78% increase, I got some enquiries.

Addressing the Rationale Behind the Price Hikes

I have not heard or seen anything from Xero that states the reasons for those fee increases. I do know that it appears that the shareholders on the ASX like them. A company like Xero that can pass the costs on to its users is very desirable to its shareholders. 

Retail accounting software Australia

If you use Xero, the price hikes did upset you. Well, it's unlikely to get better for you next year. There are several others in the marketplace that offer comparable software. Most popular with my clients are Reckon and MYOB, both of which, in my experience, can do your business. Our POS software integrates with these accounting software, saving time and effort. 

Most accounting software also offers a free trial to test it out. This should make it easy to examine based on your particular business needs, ease of use, reporting capabilities, and integration with existing structures. 

Most allow you to switch from Xero to them fairly quickly. However, you will get a copy of your information in Xero and make all relevant reports before stopping your subscription. Once it's cancelled, the data contained within that subscription is archived and held by Xero for a period of 7 years, but you need to pay for access.  Most people that switch, run to the end of the financial year and start the new year with another accounting system. 

Conclusion: Prioritising Your Business Needs

Ultimately, it is crucial to evaluate your alternatives cautiously, seek expert advice, and leverage community insights to make an informed choice that aligns with your business desires, budget, and long-term achievement. By prioritizing your specific desires and carefully weighing the pros and cons of diverse accounting software solutions, you can navigate this venture and discover the proper fit for your small retail enterprise. 

In my experience, the most crucial consideration is your ease of use, as most major accounting software in Australia do the same tasks and give the same reports.

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Accountancy software used in retail today

POS SOFTWARE

 

Accountancy Software for Retail Businesses

Running an efficient retail business requires keeping careful track of your finances. With the right accountancy software, you can organise expenses, track inventory, simplify payroll, gain insights into your profit margins, and prepare for tax time. Here, we explore the most popular accounting platforms Australian retailers use today and key factors to consider when choosing a solution.

Our Annual POS Software Survey Reveals Downward Trend

At our company, we survey clients annually to gauge satisfaction with our point-of-sale (POS) system and understand their broader technology needs. Over the years, the survey has evolved into a broader barometer of retail technology adoption.

A few years ago, we introduced a new question asking retailers about their accountancy software usage. The results revealed a worrying trend - many retailers do not use an accounting package, and the number that do is decreasing. This trend has continued over the past few years.

Now if you have not yet filled out our annual Support and Customer Perception Survey and are our client, please do so - we appreciate your feedback.

Why Accounting Software Matters for Retailers

Tracking financials using spreadsheets or paper receipts alone is cumbersome. When records exist across disconnected systems, it is easy to lose track of transactions, miss recording expenses or payments, and encounter hassles at tax time.

Accounting software centralises all your financial data into one accessible system. Features like mobile invoicing, automated bank imports, and reporting dashboards save retailers significant time. Most importantly, these platforms provide real-time visibility into the fiscal health of your business.

From cash flow analysis to profitability insights to streamlined tax preparation, accountancy software delivers immense value for retailers of all sizes. Continue reading to learn about the most widely used programs in Australia.

MYOB has long been the dominant player in Australian small business accounting. However, its popularity has waned amongst retailers in recent years.

I suspect MYOB's decline is tied to transitioning from standalone desktop software to a cloud-based subscription model. For some retailers, shifting to paying a monthly platform fee per user is a turnoff.

 Many retailers appreciate its highly structured, ledger-like interface. 

MYOB remains the top choice.

Xero Soaring in Popularity

Cloud accounting specialist Xero has rapidly risen in Australia's online accounting landscape. More retailers are using it as shown by our survey.

As a fully cloud-native solution, Xero simplifies real-time collaboration across locations and external accountants. 

Xero does come with a higher monthly cost, depending on your needs. 

QuickBooks and Reckon One have long competed neck-and-neck for the second spot behind MYOB in Australian retail accounting but no longer, but its popularity in our survey is down. I think this is due to its complexity, meaning it demands a steeper learning curve than the others. It does, however, I feel give much more in terms of advanced reporting and everything in between. In the hands of an experienced operator, few can match its capabilities.

Cashflow Manager Surprisingly Overlooked

Cashflow Manager has simplified accounting and cashflow management for Australian small businesses for many years. I have regularly recommended it to retailers because of its approachability and neatly designed interface.

Yet surprisingly, Cashflow Manager did not tally a single mention amongst retailers in our survey.

I am not sure why.

Key Factors When Choosing Accounting Software

With so many options on the market, selecting the right accounting platform can feel overwhelming for retailers. Keep these factors in mind while evaluating solutions:

Cost

Pricing varies widely based on the size of your business, number of users, complexity of needs, and add-ons required. Be sure to understand the total recurring costs plus any upfront license fees.

Ease of Use

Look for simple dashboard designs that allow managers an accessible financial snapshot and detailed tracking for accountants. Prioritise solutions so you can learn them quickly.

Integration 

Our POS Software can integrate into many accounting systems, and so can your bank. Using these integrations will save you a lot of time.

 

Mobility

The big question here is do you need cloud? Cloud means it can be used anywhere in the world. As a rule, the cloud is dearer.

I hope this all is of help.

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Get a Effective Financial Bank Reconciliation

POS SOFTWARE

A Comprehensive Guide to Using a Payment Type Breakup Report for Reconciliation and Analysis

Accounting financial

Introduction

Reconciling daily payments to the bank statement can be a complex task in managing business finances today.

So we have developed a Payment Type Breakup Report to help you.

What is a Payment Type Breakup Report?

You will find it here.

See Reports> Sales - Register > Payment Type Breakup.

 

Menu item for the payment type breakup report

This report summarises payments for the bank's particular period broken up by days. The totals by payment type are listed on the report, with a Grand Total at the bottom. The report can be produced for any period on a daily, weekly, monthly, or even yearly basis.

The Payment Type Breakup Report 

The report's column headings include the date, total amounts collected, and how each payment type pays each. It is done by day because sometimes, the bank will divide up what it gets into one of your days and put some in tomorrow's totals.

Reconciliation can be accomplished quickly by comparing the bank totals with the total amount sold for each payment type in your POS System. After that, any inconsistencies should be considered to ensure every sale has been recorded and your company's finances are in order.

It also gives you the added benefit of quickly identifying the current trends in the preferred payment methods of your customers. What it does is enable informed decisions regarding the processing of payments.

Conclusion

This tool is handy if you want to manage and reconcile your POS Software with the bank effectively.

Just another example of how our POS System gives you something you can use.

 

 

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How Small Businesses Get Paid:

POS SOFTWARE

How Small Businesses Can Get Paid:

Introduction

 a small business owner sitting at a desk, looking at a statement with payment options and due dates listed.

As a small business owner, receiving payment promptly to maintain cash flow and ensure smooth operation is essential. Getting some of your customers to pay their bills on time can be challenging. Many need an account to deal with you; some are a problem. You can speed up payment and improve cash flow through a collect strategy.

In this blog post, we'll talk about ways to help small business owners get paid faster.

Debt Avoidance

Is it essential to offer debt to get the business?

By providing many payment options, you can avoid debt. You have many options, like credit cards, PayPal, and Afterpay. 

Yes, they cost money, but bill collection is also expensive. 

So transferring the responsibility for collection to someone else is a great way to improve customer satisfaction. It will also make doing business with you easier.  By accepting various forms of payment, you can also attract a broader range of customers. This includes those who may need access to non-traditional payment methods.

Check to see that your customers aren't confused by your company's name:

Warning from the bank

Most people almost always review their debit and credit card statements. We've all heard about fraudulent transactions. So customers inquire about transactions with the bank if a merchant's name on their statement looks strange. Then the bank often cancels all these transactions and the affected card, resulting in an unnecessary argument. You might lose time and money as a result.

Check to see that your credit card's merchant name matches your company.

Choose your creditors.

Another crucial step is to choose only those to whom you provide debt. When you take on new customers, you should be cautious. 

Set appropriate credit limits

Immediately on making a new customer, set up a credit limit. People should be given small credit limits and increase them over time.

If the debt exceeds a certain amount, management must decide. Our POS software will only allow purchases on the account to that credit limit. The account is then maxed. Then to trade, the customer must pay some of the debt, or you must make a management decision to increase the credit limit.

Select customer maintenance from the main menu in your system and then call a customer by clicking Other Details. ( See the green arrow below)

Setting up customer credit limits

 

I want to go over two options with you. 

You can set a credit limit for a certain amount of time. Majors have a big problem because they have money but take a long time to pay it back. In this case, you should give them a big credit limit, but be careful if they go over the limit.

The next choice is whether the operator should be notified so you can be notified or whether the account should be stopped if it exceeds the credit limit. The most cost-effective and efficient time to collect the debt is when the customer is in front of you and wants some goods.

Additionally, I recommend reviewing your credit limits annually.

Regularly check on outstanding debts.

You can only do something if you know what's going on.

At least once per month, look over any outstanding debts to ensure everything is on track. Try and spot any potential issues early. Many use it once a week.

The client trial balance is one of the system's most important reports for many small businesses.

Registry Report>Client Trial Balance is where you'll find this report.

trial balance

It shows the outstanding balance for each of your customers.

Looking at the image above, you'll like how you can select any date and see the values for that date to show you I put in a date years ago. This function is useful. This can be useful in talking to the debtor.

You can select the date range for the breakup, which is another excellent feature. The majority of people prefer weeks for individuals yet use months for businesses. 

If you examine this image, you will notice that almost everything occurred within 90 days. It will be a red flag if it is actual data, not from four years ago.

Issue statements regularly

Your statements ought to be issued regularly. Your criteria used can be automatically set up.

Using the email option here can help you save both time and money. Details here 

Communicate your payment terms clearly 

To help ensure you are paid on time, clearly communicate your payment terms. Be open and honest about when payment is due and how much. Make it easy to pay by including all necessary information about all accepted payment methods on the statement.

Expressions like "the end of the month" are not as good as a specific date. If your terms are "end of the month" and the debt is in January, the end of the month is January 31, 2023. If the debt drags into February, it matures on February 28, 2023.

Consider settlement discounts

Consider giving customers or clients who pay on time incentives like discounts or loyalty programs. They might be more likely to prioritise repaying your company's debts.

Send regular payment requests.

A business asking for money that is owed is acceptable. Customers who still need to pay must be contacted—then given the information they need to pay and told when their payments are due. 

This can be done automatically by our POS software. 

You need to call if it gets worse.

Talking with the customer to find out why there is a payment issue is the best way to resolve the problem. Professionalism and politeness are essential. Avoid using obscene language or threatening customers with legal action. Instead, be friendly and professional when talking to customers and remind them how important it is to your business if they pay on time. Be understanding and respectful, and your chances of getting paid will increase.

I print an invoice on the back of the invoice and make a running journal on the back of the invoice. I write the date, time, who I spoke to and a description of what was said for each communication.  I do not recommend writing it on a computer note electronically.

Do you still need to get paid?

Well, this customer eventually becomes a delinquent debtor.

It's essential to remember that sometimes it's better to take something than nothing and drop them as a customer. Give them to someone else to handle. 

The debtor cannot pay.

You are now in trouble. It makes no difference what you do if they cannot pay. Only if they have it will you get your debt. 

Consider negotiating a partial payment.

Debor won't pay.

Would you like to pursue it?

If the answer is "YES," then keep track of all attempts at payment and communication with customers or clients. As if you were going down this path, you need the proper paperwork. If it goes to a judge, everything needs to be documented.

It will be up to you to prove that you are entitled to these funds.

It's perilous. Don't think your case is a sure thing. It is impossible to predict how a case will progress. Law is so complicated. It is often erratic in execution; you do not know what they will say - consumers have rights too, and judges have their thoughts.

It would be best if you had a debt collector. They cost a lot.

You will also need a lot of time. The debt collector will contact the other party to clarify the situation, after which they will contact you to explain the situation. Preparation is required for the case; it takes time.

Then, bringing a case to court can take a long time. Besides, if the case is scheduled for today, but the court runs out of time today, you may be informed that they will reschedule it. You've lost a day; the court does not care. 

Conclusion

Some important takeaways from this post are as follows:

> Using alternative payment methods

> Clearly stating your payment terms and deadlines

> Sending regular requests for payment

> Being selective about the customers you work with

> Offering your customers options

> Being willing to negotiate

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Calculating your budget in the shop

POS SOFTWARE


 

What you can do in your POS System is set a budget for each department? Now here is a quick way that works well how to calculate such a budget in a typical shop which will take you less than five (5) minutes to do. Of course, no shop is standard, but what do you want for less than five (5) minutes of work.

Divide the shop into nine segments, as I have done above.

Now on the top in black, you will see the scores 3, 2 and 1. This is because, in Australia, people tend to go to the left when they go into a shop, so the left of the shop is more valuable.

Similarly, on the side, you will see the scores 3, 2 and 1 in black. This is because the front of the shop is more valuable than the rear.

Now when you add them up, you will see in red the totals, which is the addition of the top and side scores.

Now, add another 4 to that area segment where most of the front counter is.

If you are setting a budget, you take the total shop budget. Your call whether you do it as profit or sales. Divide by forty (40) and multiple by that segment total, for example: if the shop's budget was $800,000 a year. For the bottom front segment, see green arrow its budget would be $800,000 / 40 x 6 = $120,000

Now there is one caveat: the very front of the shop is used for display and is a decongestion zone where people often walk through without thinking. This part varies so much in different shops that you must make your own value.

The quickest way to proceed is to run a totals report for the past twelve months. Now take your total sales and divide it by 40. Now multiple by its total above for each area segment giving you a figure for each area segment.

Now for each department, look at its area segment and note its figure. If three departments share a segment, divide it by three and use this figure on the report. If a department is in a few areas, add the figures up. Now see how its sales figures compare to these figures. Maybe you have some rearranging to do?

Now here are some key points using this analysis.

1) On the right of the diagram, you will see a thick line in blue. Once people enter your shop, most shoppers will turn to the left. Count the right (4+5+6=15 points) and compare it to the left value (2+3+4= 9 points)—a big difference in score. 

This left side is what we call your power wall, as this is where customers naturally end up. It is where much of a shop's sales occur, so make sure it looks attractive. Style it up. Have your high-margin items there.

You can see why large suppliers, e.g. card companies, want you to put their product on the right side of the shop. They have done this maths too.

2) Why do most retailers prefer the front counter on the left of the shop? The space is less valuable there.

3) Why do many retailers like counters on the back. Well, the area there is less valuable.

Have a go; I am sure you will find these five (5) minutes of work helpful.

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Our popular accounting program in 2021

POS SOFTWARE

Picking the right bookkeeping programming is important for a business. So we closely monitor what accounting programming, in our yearly review see what programs the vast majority of our customers are using. In our marketspace, these results are most likely the best ones in Australia. What we found interesting is that in some ways the marketplace has gone backwards more are not using anything, this is not good.

In my view, all have their devotees, you will talk to someone, and he loves one. Then he will tell you that it is so much better than the other they have used. Then you meet someone else that uses a different accounting program and hear a similar story.

Reckon big plus is that it is the cheapest but it can be chunky and difficult to use. Support is good. After a while,  you learn what you need to know. 

Xero is more user friendly so making it easy to use. Yet it can be slow, and in use, you will get a lot of downtime/non-responsive clicks, which can become frustrating. I have been told their support has issues. MYOB can undoubtedly do the job. I find it too regimented, but many people like that, including accountants.

They are all exemplary systems. Use whichever one is easier for you. They all have their quirks, and they all will take getting used to whichever system you choose.  They all can do the job. 

I will warn you to make sure that what you use is in your name. If it is in your accountants name your bookkeeping program, well there can be problems if you move accountants as some of our clients have found.

 

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How to check your ATO key dates?

POS SOFTWARE

 

The problem here is that missing an ATO deadline can often, in fines and cause problems. Now our software was paired with ATO software, so giving our clients warning of the ATO key dates. Unfortunately, this ATO software was discontinued. Now we can no longer do this.

So it is advisable to check the ATO's key date page here manually and regularly. Then write down these dates in your diary with a date when you have to go back to this site. I would not suggest just trusting your bookkeeper.

If you will be late, my advice is to notify the ATO in advance as often they are helpful.

If so, make sure you get a reference number from the ATO.

 

 

 

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See this Webinar on your End of Financial year reporting

POS SOFTWARE

Click here for a webinar on End of the Financial year reporting from your point of sale software. It discusses in detail

Sales reports
Stock Valuation (you will need to do this after your stocktake)
Customers Outstanding
Creditors Outstanding
Subagents Outstanding (use only if applicable)

Although not required from our software, I do recommend that you do make a special End of Year Backup to store in case you need to refer to it. The 30/June this year is Wednesday.

 

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You need to decide on the Instant tax write off now

POS SOFTWARE

The Instant tax write-off allows you to write-off something for the business immediately. The obvious benefit is that it generally reduces the cost of the items that you need to buy for your business. Due to COVID-19 the terms are particular generous now, and I doubt that you will get as good a deal as this next year.

So if you are planning to upgrade your point of sale system, you need to move now as the cutoff date for the instant asset write-off ends in a week. 

As a minimum, consider getting a new server with the latest windows software so it will speed up your operation and save you a lot of time.

Or if you sell product by weight what about a scale?

Scale integration to point of sale software

Anyway I would suggest that you speak to your accountant about it ASAP because you need to move now.

 

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MYOB integration Free

POS SOFTWARE

MYOB software is the most popular accountancy system in our market space, and our point of sale software integrates into MYOB Essentials and AccountRight. 

This is available free to our clients. 

Using this integration will save an MYOB user saves our clients time as it removes manual data entry; this reduces errors and is quicker in transferring the information.

Having worked extensively with MYOB for many years and is one of the first software companies to have done the integration, we have gained much respect for this accountancy program. 

One function they have that I like is the "smart bills", where a person can drop an image of an invoice into MYOB, and it can often read all the information even if the invoice does not have an ABN number. This function is not available in many other accounting programs.

If you are interested check out the automatic MYOB Data Transfer section in your POS software.

MYOB

Once set up, all you need to do is select the dates to go.

By doing this both your point of sale software and MYOB will work together to bring businesses like yours, an integrated point of sale and accounting platform to helps you better manage your business.

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Having your accountant do jobkeeper paperwork

POS SOFTWARE

 

I understand that now times are tough and more draining then the actual work is the stress that we are all feeling today, so many people are confused and looking for professional help.

Part of the problem now is the ATO have switched systems from Auskey to the myGovID and like always when the system changes we have problems. The myGovID system has heaps of problems, with heaps of complaints on social media, I think this is partly as the government support on myGovID has been terrible. 

In any case, people wages need to be paid just like any other operating costs and there is some paperwork that needs to be done so you can claim it.

I thought I better warn you about how much it could cost if you use an accountant rather than do it yourself.

Say you employ two workers, and there is you and your partner so its four (4) people for jobkeeper.

These costs EX GST were quoted to one of my clients today who assures me that his accountant is on the low side of fees.

1) Employer Eligibility Assessment      $100 to $250 

This is actually easy to do yourself, but the problem here is that no accountant would put their name on this task until they do this. 

So we are looking for this item of $100 to $250

2) Employee Nomination Notices $50 each   

Everyone has to be nominated and emails and/or notifications have to be sent and since its the accountant that you have given the authority to do this and monitor this, as there are four (4) employees.

So we are looking at 4 x $50 = $200

3) Enrol for JobKeeper with ATO  $100                        

This is one cost I do question, it is not hard to register for the JobKeeper, you do not need an accountant to do that but if you did ask them to do it, then fair enough.

So we are looking here at = $100

4) Apply for JobKeeper $100 to $250 

This seems to me to be way too cheap, every employee has to be listed on the ATO website, info has to be collected and noted, still they quoted this and have to live with it..

So we are looking here at $100 to $250 

Total setup cost is $500 to $800 EX GST

5) The monthly fee which will involve the documentation required by the ATO is $100 to $250 

Since JobKeeper is going to last till September we are looking at six (6) months 

So we are looking here at $600 to $1,500 

Total costs are between $1,100 to $2,300 EX

However, any extra work is charged out at a standard hourly rate of $150 EX. This may be important if the ATO ask questions. If the ATO in this scenario does ask questions, please refer them to your accountant immediately as there is very little an accountant can do for you once you say something plus you may lose the benefit of their professional indemnity if you do say something stupid.

This here should give you a first-level approximation of costs and I hope this helps.

 

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Accounting software in 2019

POS SOFTWARE

While we do is every year survey, our clients to see what they think of our performance. In our marketplace, over the years it has become the point of sale survey. A few years ago, we decided to introduce a new question asking our clients about what accounting systems they use.

If you have not yet filled out our annual Support and Customer Perception Survey and you are a client of ours, please do so, I would appreciate it.

The first point to notice is that about 95% of retailers are running some accounting program, which is effectively everyone. If your part of the 5% that does not use an accounting package, I do recommend that you start. If you are small and want a free one, although I do not know it one of my clients used waveapps and it did a good job for them, until recently when they went to Quickbooks so you may want to look at it.

Although there are many accounting software packages out there, most retailers in our market space use one of four systems. 

Overall they are all outstanding programs. As Australian standards in accounting software have not changed much in 30 plus years, all are well tested and work well. The difference, I think, tends to be, user preference, requirements and ease of use.

Running through them in order of popularity

MYOB historically and now is by far the most popular system by retailers, although its popularity has dropped in our chart. No sure why but I suspect as people switch to the cloud, the cost of MYOB has gone up. I find it too rigid in use for my taste, but many would consider this rigidity a definite advantage. As I said, it depends much on your taste.

Quickbooks/Reckon is a little cheaper then MYOB, and that is why I suspect is part of the reason for its rise in popularity. Also, I think because their software is very flexible. It does, however, require more training than other software packages and seems to cause more problems.   

Cashflow Manager is an excellent and popular accounting program. I am surprised there is a drop in the product.

Xero is the most expensive and is also very good. Now it is facing pressure from other vendors that others can do cloud as well, so I think that is why people are moving away from it. 

Overall nothing changed in the rankings for this to last year.

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Full service bookkeeper

POS SOFTWARE

Most SMB companies cannot justify internally because of cost a full time financial controller, however, they often feel a need for a part-time full service bookkeeper who has the responsibly for looking after the accounting operations within the business, and as they are not charging like an accountant, the costs are affordable. What they do is much more complex than a regular bookkeeper and they also sometimes include the preparation of interim reports and snapshots, which lets you know how you are going. This is a section from a sample report from BAS and More which is one that we do recommend to our clients which come online through an API in their software.

These Full-service bookkeeper also handle the accounting cycle duties and supervise others in the basic tasks, code the accounts, check the payroll, do spot checks and ensure that the correct ledger accounts are being debited or credited and monitoring cash flow. As well, they produce the figures for the financial statements and general ledgers for your accountant at the end of the year, although some do produce these for their clients say quarterly. No doubt there is much more that I have not mentioned.

The information they use comes from a range of sources, including our point of sale software, bank statements, etc.

 

 

 

Managing Customer Accounts new flexibility

POS SOFTWARE

One problem we all have is that customers, accountants, bankers, etc call all the time, demand information about their accounts on a range of dates such as current account information, last financial year, the financial year before last, last month, three months earlier, two weeks ago, it can be anything. Not only that but they often change their mind, they say this date, and once you give it to them, they can say oh no, I meant the date a week earlier.

So what our clients need from their POS Software is the ability to find out at any time what a client or the total clients owed on this nominated date.

So go to main menu.

Register reports

Now normally, I would recommend using Trial Balance(excel) but for this example, I just wish it to be simple, so I selected Trial Balance.

 

 

 

 

Now select the date that the client or whoever requested, just to show you the power of our system, I picked a random date five years ago.

I also selected by order by Surname as I think it makes it easier to find, and I ignored the "More Criteria" because I do want to keep it simple, but I urge you to experiment later with these options.

 

 

Now out pops among other details a page like this one below Although for security reasons, I blanked out the names, you can see all the relevant information is here.

 

A Grand total will be printed at the end for say a banker or accountant.

This is another example of just how flexible our system is in practice.