Recently, a client brought an almost new computer, it was claimed, but it turned out to be an old computer. Interestingly, the client himself is very computer-knowledgeable, and he was fooled.
Here, you can discover how to protect your investment and avoid getting scammed when buying a computer with these expert verification techniques. I always recommend purchasing only from reputable vendors. Note that this means more than just big ones, as many small vendors are reputable.
The Importance of Accurate Age Verification
Outdated systems disguised as new can create multiple problems:
• Performance issues affecting daily operations
• Compatibility problems with modern software
• Potential security vulnerabilities are threatening your business.
Consider these statistics:
- The average lifespan of a new system is 3 to 5 years; a two-year-old computer gives you 1 to 3 years, and a three-year-old probably about a year.
- Outdated systems will have higher repair costs.
- Performance degradation in older systems will lead to slower transaction times as they age.
The Bigger Picture
While determining the exact age of a computer system is crucial, it's not the only factor to consider when upgrading your POS setup. The reliability, compatibility with your chosen POS software, and the vendor's support are equally important. A slightly older system that's well-maintained and fit for purpose might serve your business better than a brand-new system that needs optimisation for retail operations.
Consider these key factors:
- System reliability and uptime
- Compatibility with modern POS software
- Vendor support and warranty options
- Overall performance for your specific retail needs
Serial Number: Your First Line of Defence
The serial number is your most reliable age indicator.
To locate it:
• Check the back of desktop computers
• Look under Computer
• Inspect the battery compartment.
For Windows-based systems, use the Command Prompt.
"wmic bios get serialnumber"
It might display the serial number if it is in the BIOS.
Once you have the serial number, visit the manufacturer's website or contact customer support. Many companies can provide manufacturing date information based on the serial number.
However, many computers today do not have the serial number here, so you get a "Default String."
While serial numbers can be reliable indicators, sometimes they're not accessible. In such cases, the BIOS date provides another verification method."
BIOS Date: A Window into the Past
BIOS date
Probably the quickest way to determine the approximate time your computer was initially assembled is from the BIOS date. You can check the system information in Windows. To access this, type "system information" in the start menu's search bar, run it, and a window will pop out showing you details about the computer, including the BIOS Date.
What you will get is
This will only work if the computer's BIOS was new at the assembly date and had not been updated since the initial installation.
The BIOS (Basic Input/Output System) data can offer valuable insights into a computer's age. Here's how to check it:
- Open the Command Prompt (search for it in the Start menu).
- Type one of these commands and press Enter:
"systeminfo.exe" or "msinfo32.exe"
- Look for the "BIOS Version/Date" in the output.
This date indicates when the computer's BIOS was last updated. However, some manufacturers or tech-savvy sellers might update the BIOS before selling, which could mask the system's actual age. So, buyer beware.
Windows Installation: A Clue, Not a Guarantee
Going into Windows setting > About, it will tell you the version of Windows and when Windows was installed. Again it is a guide no more as a new version of Windows may have been installed on that computer
Checking the Windows installation date can tell you its setup date, but it does not always indicate the hardware's age. Here's how to find this information:
- Go to Windows Settings (you can use the Windows key + I shortcut).
- Navigate to System > About.
- Scroll down to find the Windows version and installation date.
However, someone may have reinstalled Windows by upgrading it so that this date might reflect something other than the computer's age. However, it can be a helpful piece of the puzzle when combined with other verification methods, as you can be reasonably sure that the computer is likely older than this date.
Component Inspection: Devil in the Details
For those with more technical know-how, inspecting individual components can reveal much about a system's age, but this brings up another problem. I have seen people replacing components with older ones, but this will be the subject of another post.
Summing up
It is not easy to find out. These methods, at best, can only help.
It's important to note that a computer's age is not always an accurate indicator of its performance or lifespan. An older computer that has been well-cared for often functions perfectly for many years. New computers that are lemons are not uncommon, either.
FAQ
Q: How can I tell if a computer is new?
A: Check multiple age indicators: serial number verification, BIOS date, CPU model release date, and Windows installation date. No method is foolproof, so various verification techniques provide the best assurance.
Q: What's the most reliable method to check a computer's age?
A: The serial number is the most reliable indicator when available. You need this number when you contact the manufacturer to get the manufacturing date.
Q: How do you find out how old a computer is?
A: Use multiple verification methods above.
Q: How do you find the date on the computer?
A: Access dates through System Information (systeminfo.exe) to find the Original installation date and BIOS Version/Date, or check Windows Settings > System > About for the installation date.
Q: What is the age of the computer System?
A: Generally, computer systems are typically categorized
- New (1-2 years)
- Middle-aged (3-5 years)
- Aging (5+ years)
Most businesses value a computer for five years, and after that, it has no book value.
Q: How old is my computer in human years?
A: This is an awful measure, but it is commonly stated that a computer ages at five human years for each actual year.
Q: Can the BIOS date be manipulated?
A: The BIOS can be updated, which changes its date. That's why using multiple verification methods is essential rather than relying solely on BIOS information.
Q: How do I check the Windows installation date?
A: Access Windows Settings > System > About. While this shows when Windows was installed, remember that Windows could have been reinstalled on older hardware.
Q: What should I do if I discover my "new" computer is used?
A: Document all evidence, contact the seller immediately for resolution, and if necessary, file complaints with consumer protection agencies.
Q: How often should I replace my computer?
A: Replacement for business and POS systems is typically recommended every 3-5 years. Systems older than this often experience performance issues and security vulnerabilities.
Q: Can I trust component inspection?
A: Component inspection can be helpful but requires technical knowledge. Be aware that components can be swapped, so this method should be used alongside other verification techniques.
Q: What if the serial number shows "Default String"?
A: This is common in modern computers where the serial number isn't stored in the BIOS. In these cases, check the physical serial number on the device or use alternative verification methods.
Q: How can I verify the age of individual components?
A: Use system information tools to identify component models, then cross-reference their release dates with manufacturer specifications. However, remember that components might have been replaced over time.
